Share Google calendar: a practical function available to everyone

Share Google calendar: a practical function available to everyone

Google Calendar is a tool included in the Google account that is available to anyone who logs in to the platform. Since all account data is stored online, you can access your calendar from anywhere. This guarantees you full control of appointments or events without relying on any physical connection.

In addition to the normal functions of a digital calendar, Google also offers the possibility of sharing it, which allows you to create a family or work calendar that can be accessed by registered members. Apart from this, custom access permissions can also be granted . Depending on the authorization received, members can only read the calendar or also edit it. Granted editing permissions, members can include their own appointments and modify existing events.

Share the calendar in Gmail

Step 1. Open Google Calendar

Open the little Google menu box and select the calendar.

Step 2. Select the calendar you want to share in “My calendars”.

In the left margin of the main calendar, you will find a list with all your calendars (My calendars). To share one of them, click the three dots on the right and select Set up and share.

Step 3. Open Calendar settings.

A new page with calendar settings will open. On the left, select Share with certain people.

Step 4. Share the calendar in Gmail by email

To share Google Calendar, click Add people in the Share with certain people menu, and type the email address of the person you want.

Step 5. Grant access permissions.

Through the “Access permissions” drop-down menu, you also have the possibility to grant each person a type of permission, with which you can grant certain people read-only permissions or the ability to add and delete appointments.

Clicking Permissions will open a dropdown menu where you can give members read or edit permissions.

Step 6. Share and close.

When you’ve entered people’s email addresses and selected their permissions, click “Submit” to close. You will also have the possibility to add more people and continue sharing the calendar in this way. When you send the message, the indicated people will receive an email notification.

By clicking Send, an email will be sent to the indicated people. From that moment on, permissions to access and edit the calendar are granted.

How can I make my Google calendar public?

In the office, it can be helpful to have a publicly accessible calendar. If you want to organize a vacation calendar with your coworkers, it will be much easier to create a new calendar and make it public than to invite each of the members and grant them permissions one by one.

Step 1. Create a new calendar

Click the plus sign next to Other calendars, and then click Create a calendar.

Step 2. Configure the calendar.

Provide a name and description for the calendar you want to share with your colleagues, and choose a time zone. Next, click Create calendar.

Step 3. Create a link to share it.

Click Create link to share. At that time, you will be shown a link that you can send to your colleagues and through which they can access the calendar at all times.

Pavan Kumar

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